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Setting Up Expiry Reminders

FlowForth can alert you before a permit expires, giving you time to arrange a renewal. Each permit has its own configurable reminder window.

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Only administrators receive permit expiry reminders.

How Reminders Work​

When you create or edit a permit, you set the Reminder Days Before value. This is the number of days before the expiration date that FlowForth will trigger an alert.

Example: If a permit expires on March 30 and you set the reminder to 14 days, the alert will appear on or after March 16.

When Reminders Appear​

Reminders are checked when an admin visits the dashboard. If a permit is within its reminder window and hasn't already been triggered:

  1. An alert appears on the admin dashboard.
  2. The permit is marked as having its reminder triggered, so you won't see duplicate alerts.

Configuring a Reminder​

  1. Navigate to the Permits page.
  2. Create a new permit or edit an existing one.
  3. Set the Reminder Days Before field to the number of days you want to be notified in advance.
  4. Click Save.
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Choose a reminder window that gives you enough time to act. For permits that take weeks to renew, use a larger value (e.g., 30–60 days). For simple renewals, a shorter window (e.g., 7–14 days) may suffice.

Dashboard Widget​

The admin dashboard includes a permit expiry alert widget that shows:

  • Permits that are currently within their reminder window.
  • A link to each permit for quick action.

After Renewing​

When you renew a permit with a new expiration date, the reminder is automatically reset. You'll be notified again when the new expiration date approaches.

See also​

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