Inventory Overview

FlowForth's inventory management system lets you track supplies, tools, equipment, and consumables across your organization. Inventory is loaded onto vehicles, and employees assigned to those vehicles can submit end-of-shift inventory reports and request additional supplies.

Key Concepts

Concept	Description
Supply Item	A catalog entry in your organization's inventory (e.g., "Glass Cleaner", "Mop Head", "Latex Gloves"). Defined by admins.
Vehicle	A van or car that carries supplies. Assigned to one or more employees.
Vehicle Assignment	Links employees to vehicles. An employee can be assigned to multiple vehicles, and a vehicle can have multiple assigned employees.
Vehicle Inventory	The current allocation of supply items loaded onto a specific vehicle, with expected quantities set by admins.
Inventory Report	An end-of-shift submission by an assigned employee documenting current stock levels on their vehicle.
Inventory Request	A request from an employee for additional supplies they need on their vehicle.
Low Stock Threshold	A minimum quantity configured per supply item. When a vehicle's reported stock falls at or below this level, the item is flagged as low stock.

How It Works

1. Admins set up the supply catalog — Define supply items with names, categories, units, and optional low stock thresholds.
2. Admins create vehicles — Add vehicles and assign employees to them.
3. Admins allocate inventory — Set expected quantities of supply items on each vehicle.
4. Employees submit reports — At the end of a shift, assigned employees report current stock levels on their vehicle.
5. Low stock alerts fire — When reported quantities fall at or below the threshold, admins receive alerts.
6. Employees request supplies — Employees can submit requests for additional supplies they need.
7. Admins review and action — Admins review reports, approve or deny requests, and manage restocking.

Who Can Do What

Role	Access
Admin	Full management of supply items, vehicles, assignments, inventory allocations. Review reports and requests. View low stock alerts.
Employee (assigned to vehicle)	View vehicle inventory for assigned vehicles. Submit inventory reports. Submit supply requests.
Employee (not assigned)	No access to inventory features.

See also

• Managing Supply Items — Set up your supply catalog
• Managing Vehicles and Assignments — Create vehicles and assign employees
• Submitting Inventory Reports — Employee guide for end-of-shift reports
• Submitting Supply Requests — Employee guide for requesting supplies
• Reviewing Reports and Requests — Admin guide for reviewing submissions
• Low Stock Monitoring — Track items below threshold