Audit Logs

FlowForth maintains a detailed audit trail of changes made to key entities in your organization. Use audit logs to track who changed what, when, and from where.

Before You Begin

You need the Organization Admin role to access audit logs. See Understanding User Roles for more information.

Accessing Audit Logs

1. Click Settings in the main navigation menu.
2. Select Audit Logs to open the audit log page.

Audit logs page with filter controls and log entries

What Is Tracked

Audit logs capture changes to the following entity types:

Entity	Examples of Tracked Changes
Invoices	Created, updated, sent, cancelled
Credit Notes	Created, updated, issued
Clients	Created, updated, deleted, archived
Organizations	Settings changes, updates

Each log entry records one of these actions:

Action	Description
Created	A new record was created
Updated	An existing record was modified
Deleted	A record was permanently deleted
Soft Deleted	A record was archived or deactivated

Reading an Audit Log Entry

Each entry in the audit log includes:

• Timestamp — When the change occurred (UTC)
• Entity Type — What kind of record was changed
• Entity Identifier — The name, number, or ID of the record (e.g., invoice number, client name)
• Action — What type of change was made
• User — The email address of the user who made the change
• Changed Properties — Which fields were modified
• Old Values — The previous values before the change
• New Values — The updated values after the change
• IP Address — The IP address of the request

Filtering and Searching

Use the filter controls at the top of the page to narrow down the log:

Filter	Options
Entity Type	Filter by Invoices, Credit Notes, Clients, or Organizations
Action	Filter by Created, Updated, Deleted, or Soft Deleted
User	Filter by the user who made the change
Date Range	Last 3 months, custom range, or all time
Search	Free-text search across log entries

Results are paginated with 20 entries per page.

Exporting Audit Logs

To export your audit log data:

1. Apply any desired filters to narrow the data.
2. Click the Export CSV button.
3. A CSV file is downloaded with the filename audit-log-export-{date}.csv.

The export includes all fields: timestamp, entity type, entity ID, identifier, action, user email, changed properties, old values, new values, and IP address.

tip

Use the date range filter before exporting to keep file sizes manageable. Exporting without filters may produce a very large file.

What's Next?

• Organization Settings — Configure your organization details.
• User Management — Manage team members and permissions.