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Managing Supply Items

The supply catalog is the foundation of FlowForth's inventory management. Admins define the items that your organization tracks — from cleaning products to safety equipment.

info

Only administrators can manage supply items.

Accessing the Supply Catalog​

Navigate to Inventory → Supply Catalog in the sidebar, or go to /inventory/supplies.

Creating a Supply Item​

  1. Click Add Supply Item.
  2. Fill in the required fields:
    • Name — A descriptive name (e.g., "Glass Cleaner", "Latex Gloves").
    • Unit — How the item is measured (e.g., "bottles", "pairs", "units").
    • Category — Group the item by type (e.g., "Cleaning", "Tools", "Safety", "Consumables").
  3. Optionally set:
    • Description — Additional details about the item.
    • Low Stock Threshold — The minimum quantity before the item is flagged as low stock. When a vehicle's reported stock falls at or below this number, admins receive an alert.
  4. Click Save.

Editing a Supply Item​

  1. Find the item in the supply catalog list.
  2. Click the item or the edit button.
  3. Update the fields as needed.
  4. Click Save.

Deleting a Supply Item​

  1. Find the item in the supply catalog list.
  2. Click the delete button.
  3. Confirm the deletion in the dialog.
warning

Deleting a supply item removes it from all vehicle inventories. This action cannot be undone.

Searching and Filtering​

Use the search bar at the top of the catalog to find items by name. You can also filter by category to narrow down the list.

Low Stock Threshold​

The low stock threshold is an optional setting per supply item. When set:

  • After an employee submits an inventory report, FlowForth checks whether any reported quantities are at or below the threshold.
  • If so, a low stock alert is generated for organization admins.
  • Admins can view all low stock items on the Low Stock Overview page.
tip

Set thresholds based on how quickly items are consumed. Items that run out fast should have a higher threshold to give you more time to restock.

See also​

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